Features

Centralised Space File Manager (sharing all documents between Admins).

Upload any PDF, PNG or JPEG file and rename as required.

Attach multiple uploaded files to any Runsheet Activity.

View PDF files within 1pm (no external PDF viewer required).

Give the attachment a friendly name (without file extensions).

Open/View attachment from within 1pm.

Runsheet attachments appear in the live Event Portal next to the activity.

Visibility settings for each attachment include:

• Agenda for Everyone.

• Runsheet for Everyone.

• Agenda & Runsheet for Everyone.

• Runsheet & Assignees Only.

• Admin Area Only (the default).

Venues can have clients leave feedback on their timeline.

Feedback automatically creates a new Feedback chat so you can collaborate and dicuss any suggestions or requests.

Clients only need a link to access the live runsheet and leave feedback (they don't need a 1pm account or user login).

Send Chat to All Admins

Send Chat to Key Participants

Send Chat to Space Owner

Send Chat to Selected Space Users

Send Grouped or Direct Messages

View Chat Reads in Real-time

Live Notifications

Auto Hide Past Activity

Auto Hide Completed Activity

Mobile View (less columns)

Minimal Runsheet View (show just the runsheet)

Show Your Activity Only

Filter State Persistence

Import your existing runsheets from spreadsheets by exporting them to CSV file and importing into 1pm.

Now supports Participant Assignments e.g. the ‘Responsible’ column in your spreadsheet. Will automatically create Participant Assignments where there is match to the Contact Shortcode field.

Matches with Area Shortcode to determine Area.

Smart field mapping will attempt to quickly map column names automatically, or you can map individual columns.

Export CSV of invites with Email, FirstName, Surname, Company, Link into your email provider (such as MailChimp).

Allows you to send invites and Event portal links using your own domain/email platform.

Track all emails sent within 1pm to determine events such as delivery, opens and bounces.

Get better understanding of who has not received an email communication so you can follow up with alternative email addresses or contact methods.

1pm transparently uses the Sendgrid by Twilio service to send emails, the same email platform used by Uber, AirBnb and Spotify.

Assign squad names to Crew such as ‘Medics’ or ‘Team 1’.

Supports bulk operations to easily and quickly assign Crew to Squads.

Squads will appear in the Event Portal for the crewand on the runsheet (and updates in real-time).

Export the Crew List with Squad names.

Squads are a useful feature that can be used in conjunction with, or separate from Contact and Crew Tags to manage groupings of crew.

Send a quick event reminder or update to Guests right from within 1pm.

Emails are sent immediately and are trackable in terms of opens and delivery.

All guests can view the Live Agenda with countdown to the next Activity, and clear indication of the current Activity.

Set any Activity as ‘Agenda’ so it appears on the Live Agenda.

Import Contacts and add Guests at the same time, using any CSV file.

Supports field mappings to easily map your source CSV file fields/columns to 1pm fields.

Import any existing guest list you have in a spreadsheet by simply exporting the spreadsheet as a CSV file, then import into 1pm.

Guests personalised Live Runsheet allows them to tick off task assignments in real-time.

Know exactly what tasks are overdue or remain uncompleted.

Everyone with the Live Runsheet can see which tasks have been completed in real-time.

Tasks are filtered to that person, or they can view the full runsheet.

QR Codes appear on all live runsheets and even the printed PDF runsheet for instant sharing.

Anyone without a runsheet can easily obtain one (live or pdf) using the instant QR Code.

1pm instantly generates a comprehensive PDF runsheet with all information and activity, on demand for any guest who has those privileges.

Large, easy to ready fonts ensure good visibility in low light situations.

Your logo can be displayed on the runsheet for branding purposes.

Total runsheet time is automatically generated.

View Activity Areas, Assignments and details all in one small and universally accessible document.

Use the QR Code on the printed runsheet to share the runsheet with others in real-time.

Real time multi-user architecture to allow multiple people to update data simultaneously with instant updates.

Share the management of an Event with other colleagues or partners.

Add a runsheet logo or Event Portal header image to match your brand or event theme.

Change Accent, Outer Background, Inner Background and Text colours across the Guest facing screens.

For consistency, branding and appearance settings affect all Events within that Space.

Setup Event names and sub names.

Assign a main location/venue for the Event.

Set the default invite Start Date/Time and organiser contact details to show on Runsheet.

Create an event Blurb that will show on the Live Runsheet and PDF Runsheet.

Tag Contacts with multiple tags.

Tagging provides fast filtering options when adding Contacts as Guests, or finding Supplier, Venues or Locations e.g. ‘Caterers’.

Hide Tags on the runsheet to make them internal use only.

Tag contacts any way you wish, such as ‘SydneyTeam’, ‘VIP’, ‘Marketing’ etc.

Email digital RSVP invites to selected Guests.

Email Tracking including delivery and opens.

1pm generates a personalised event portal link for every invite.

Create your guest list from existing 1pm contacts.

Filter contacts by Tags for example ‘Photographers’ to find exactly who you need.

Filter contacts by Suppliers, Locations, Venues, People or Tags.

Guest fields include Full Name (Company), First, Surname, Company, Type, RSVP Status, RSVP Notes, Table #, Nametag, Assignable, Email, Notes, Special Start Date, Special Start Time, Tags, Group, +1’s, Dietary.

Quickly paste or type in guest names to quickly add guests such as assistants (and match to existing contacts).