Print PDF of Runsheet (Scheduled Work) from Admin

Admin Area

10 Mar

The PDF PRINT button located on the Work tab allows any Admin to print a hard copy PDF of Work. This is designed specifically to print scheduled work, and mimics an event runsheet in design and layout.

Attaching Visible Files to PDF Runsheet

The ‘Attach all Visible Files’ option is optional and if checked, the export routine will attach all of the visible files/attachments to the PDF document. To view these attached files you will need to use a PDF viewer capable of showing attachments.

Be careful using this feature, as you may inadvertently attach confidential attachments to the PDF that were not intended for that Guest!

Adding your Logo to a Printed PDF Runsheet

You can add your own logo to the PDF header that displays on the top right hand corner of the printed runsheet. This is the only way to style the printed PDF runsheet. For example, you cannot currently change fonts or font sizes, or add or remove columns.

If you require extra functionality such as this, please submit a request this feature.

Why you Shouldn’t Really Email the PDF Runsheet

It’s tempting to email the printed PDF runsheet to Portal Guests before the event, but bear in mind they can simply print their own up to date version from the portal at any time (or simply view the very latest digital runsheet without printing).

Every Guest who has been invited to the portal can not only print the very latest version of the runsheet at any time, but they can view the real-time digital version that updates instantly without refreshing the page.

We recommend you let individual Portal Guests access the runsheet using the digital version, and to print a backup or hard copy of the runsheet on the day of the event from the very latest version.